Thursday, April 4, 2019
Advantages of Time Management
Advantages of sequence ManagementWhat you strain during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and some other resources.Since there ar always demands on your cadence, it may be athletic supporterful to call up ab step to the fore what you leave do with your metre and to consider some strategies for more effective time way. while counselling is non a way to prolong got you work sounder and longer, tho a means to service of process you work smarter to action your work more easily and rapidly. Benefits of time managementIf you toilette manage your time more effectively, you pull up stakes be rewarded in a variety of waysEfficient You will be more efficient in serving your district and will be able to support your clubs better. prospered You will achieve greater success in your very important, and highly visible, role as a Lions Leader.Healthy On a personal level, you will for certain feel healthier, more ener contain ic, and in a generally better mood.-Obstacles to effective time managementThere ar a lot of things that make it difficult for us to manage our time effectively. Lets consider some of the most common ones, and see if they cod to usUn receive objectives Its hard to hit a target with your eyes closed, and its beneficial as hard to accomplish something when you bent exactly clear about what you want to achieve.Disorganization Its easy to see when your desk is in any case messy, except sometimes you bring in to step back and ask yourself if you atomic number 18 taking an organized approach in completing all of your tasks.In might to say no We all want to be as stabilizing as we mass when others need us, tho this tail assembly mean taking time away from other priorities to do something we may not have aforethought(ip).Interruptions Many times we are in the middle of accomplishing something authentically important and the telephone rings. These calls john not only take you a way from your task, but sometimes they split up your train of thought and you cant return to where you were without retracing your steps.More interruptions We all like to visit with others, but conversations at inappropriate times can cost us time when we have to stop what we are doing and send ourselves from our plans.Periods of inactivity As ofttimes as we take we are busy, there are times in our day when we are not really doing anything. Recognizing and making call of these times can have a positive effect on our efforts.Too many things at once Many of our tasks are not routines. They require concentration to detail. When we are attempting to do too many different things at one time, distributively individual task suffers as a result.Stress and fatigue Everyone experiences stress from time to time, and sometimes we rattling operate a little better when there is some level of stress. Too much stress, on the other hand, causes our work to suffer and wears us down physically and mentally. Dealing with stress is an important violate of time management.All work and no play Most favored people get by how to symmetry work and play. When work takes over your life, you not only give your body little time to re-energize, but you may end up sacrificing the really important things in life like family and friends. What can we do?The obstacles that we face are not insurmountable. Sometimes, the hardest thing to do is to identify that these obstacles exist and are affecting your ability to manage your time.When you have identified your obstacles you can begin to over fare them.Strategies you can use to overcome the obstacles we just examined Set goalsThe first, and most important dodging you can employ to manage your time is to set clear goals for yourself. As a Lions leader, you will want to accomplish many things in your time of office. The best estimation you can do for yourself is to determine what those goals are and make sure your efforts are always dir ected toward their achievement. efficient goals share a number of characteristics in common. Effective goals areSpecific When a goal is too vague, you may never know how to gravel it or even when you have reached it. Make sure that you know exactly what you hope to achieveMeasurable When you have a goal that is measurable, you will know how outlying(prenominal) you have to go to reach the goal, and when you get thereAchievable It is commendable to set your sights high, but sometimes we try to accomplish more than we can actually do. Training and certifying ten Certified Guiding Lions in your district in one year may or may not be accomplishable at this time for a number of reasons. Your goals should be much(prenominal) that, if you extend yourself you can just reach them.Realistic Can you establish a program in your district to help everyone with vision problems? It is certainly a worthwhile goal, but it may not be realistic at this time. It might be better to work on setting u p a program with schools to provide vision examen and eyeglasses for disadvantaged children.Time-based Most of the goals that you establish in your position as a Lions leader will not be long-term. It is important to set time guidelines for your goals, so that you can keep track of your build up as you are going along and can be alert to when you are falling croup agendum. PrioritizeAs a leader in your club or district, you will be set about with many tasks. It is safe to say that you will not be able to do everything, so it is perspicacious to periodically make a list of the tasks that confront you and prioritize them. The following technique may be helpful in prioritizingDo Determine from the list the things you think are most important to accomplish, and are things you should do yourself.Delegate Remember that there many Lions within your district with skills, experience, and motivation to carry out a wide variety of tasks. A truly effective district governor understands th at real leadership do not try to accomplish everything themselves and recognizes that some things are better handled by others. Delegating not only frees up your time for other things, it ensures that resources are used wisely and that Lions who want to help are motivated and involved.Delay until another time Some things can expect. The danger is delaying too many things until deadlines are near. The best policy here is to consider when things are due, how long it will take to accomplish them, and what your authorized workload will allow. For caseful, registrations and request forms that are not yet due could be sent to LCI preceding if you have time. It makes sense to delay things that are not due when you are overburdened and to accomplish them fore of time when you can.Delete If you have set goals using the guidelines we mentioned earlier, you may recognize that some of them are not achievable or realistic, or that they are just not important. A good leader knows when to s ubdue on the important and eliminate the rest.It is important when you have prioritized your tasks that youAddress the urgent view care of things with short-term consequences as soon as possible.Accomplish what you can early Reports, registrations, requests that can be handled early should come next. Dont put off until tomorrow what you can do today.Attach deadlines to things you delay When you have determined that something can definitely wait, dont just toss it aside until afterwards. Establish a deadline for the task in your schedule, and make a note to remind you to begin working on it. OrganizeAs you prioritize tasks and set deadlines, you will want to organize your plans and actions. Some of you may be more comfortable using paper and pencil, so I urge you to make use of a planner with a calendar and plenty of piazza to make notes. Many planners contain not only calendar space, but also room for day by day activities, contact information, and to do lists. Find a planner th at fits your needs and use it. You will find this to be an indispensable tool for managing your time.Maybe you use, or would consider using, a computer to help in organizing your time. Todays computers ofttimes come equipped with software programs that include calendars, task lists, reminders, and contact information. If your computer does not have such a function, software is readily available that you can install. Learn when to say NOThe strategies we have mentioned so far have all concerned common business practices. Now I would like to wrap up some more personal strategies that you can apply to your life. These also have a great carry on on how effectively you manage your time.The first of these strategies is be able to say NO when it is appropriate. Your life in Lions has always been about giving all that you can to practise your community. That doesnt change, but as your duties expand as a Lions leader you will find you are called on to do much more than you have ever been asked to do before.When you learn to say NO you are not closing the door on your responsibilities, but rather you are making sure that you can meet your commitments and accomplish the maximum possible in the time available to you.To be able to say NO you will have to give birth these three principles* I realize that I cant do everything* I wont agree to vouch a task or project that I know I will not be able to complete in the timeframe required* I will not make commitments that are not consistent with the goals and objectives I have set for myself-Use your waiting timeAnother personal time management skill is to make good use of your waiting time.Have you ever thought about how much time you spend doing nothing during an average day? Usually this is not a situation where you planned to do nothingit just happened. Think about all of the things you could accomplish if you could make use of this time. For instanceTime you spend commuting on a train or busTime you wait at the doctor or dentist office for your appointmentTime you spend on a plane, waiting for your plane, or the time you spend waiting for your baggageTime you spend on make up on the telephoneTime you spend when you arrive at work or at a meeting earlier than you had anticipatedThere are two ways to look at these periods of time. You can either consider them as wastes of time or as gifts of time. If you choose to think of them as gifts of time, you can use them as opportunities to accomplish routine tasks that are necessary, but dont require large periods of time.Most successful people have already found that there are a number of things that they can accomplish while they wait.The trick to making use of your waiting time is to always make sure you have something with you that you can accomplish in the event that you are kept waiting. For instanceReading correspondence Take your mail with you and read it while you are waiting or traveling. Some PDAs have e-mail capability, so you can read your e- mail on a train or plane or at the doctors office.Writing letters or memos While you wait, you can take out a notepad or use a PDA to write letters or memos. This could also be a good time to update your planner.Reading or listening to tapes Carry a book or magazine or a tape with you. You can also download books and articles to your PDA. There is often no time in your schedule to keep current on books or articles related to your business or to self-improvement. Instead of being impatient when you are delayed, this could be a perfect time to advance your own knowledge and skills. center on on the task at handYou will be juggling many tasks while you serve as a Lions leader. There is no way around this fact. But one important strategy to keep in mind is to concentrate completely on the current task. Concentration can be difficult when you have a lot on your mind. Your time will be better played out if you are able toFocus on your goal You may have many commitments and many concerns, but you will accomplish more when you keep focused on the one task you are playing at the momentTune out interruptions You will find your concentration is at its highest level when you can set aside times during the day when you will not answer the phone or schedule visitors. You cant isolate yourself all of the time, but by avoiding interruptions for specific periods of time, you may find you can accomplish tasks successfully in far less time than you anticipated. When you must respond to phone calls, be emphatic in minimizing interruptions by asking if you can call back at another time or meet another day. Consider your personal prime timeAre you one of those people who gets up before the sun rises and starts working? Is the early evening, after the evening meal, your time to work? Or are you someone who prefers to wait until the quiet of the late night hours to do the really hard tasks?Everyone is different. Most enquiry shows that tasks that take the most mental concentration are most effectively accomplished early in the day, but even these studies acknowledge that this is not always true, and that everyone has a personal prime time.When you plan your tasks, think about your own prime time. If you do your best work early, plan to do the routine tasks later in the day and concentrate on the more challenging tasks when you are at your best. If you dont really get going until later, handle the routines in the morning and save the more difficult tasks for later. abide by your successCelebrate the achievement of your goals to maintain a healthy balance in life between work and play. honor yourself when you complete a task or finish a project.If you worked in a team setting, or delegated some tasks to others, reward the efforts of all involved. Celebration is a vital part of all project management. No matter how tight your schedule looks, this is TIME WELL SPENT ConclusionFinally, as time management skills develop, your stress and anxiety levels will go do wn and productivity will go up Time management tools which include day planners, to-do lists, weekly and long-term calendars will increase organization and help eliminate procrastination.
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